Minutes
Village of Michiana
Regular Council Meeting
April 14th, 2008
The regular meeting of the Council of the Village of Michiana was called to order at 7:00 p.m. (EDT) by President John Luce.
Present were John Llewellyn, John Luce, Sheila Stein, and Patricia Carpenter.
Motion by S. Stein and seconded by J. Llewellyn to excuse the absence of H. Herbst. Motion carried, 4-0.
Request by J. Llewellyn to take agenda items out of order due to the representatives from MERS being attendance.
Motion by J. Llewellyn and seconded by S. Stein to accept the minutes of the March 10th, 2008 regular meeting as printed to be filed. Motion carried, 4-0.
Mike Overley and Erin Boertman from MERS gave a short presentation. President Luce requested Overley and Boertman return for the May 12th, 2008 meeting and give a 30 minute presentation to begin at 6:30 p.m. EDT.
President Luce informed the Council that due to a discussion with Chris Bauer from MDEQ, notices of the NPDES plan will be posted on the bulletin boards with a request for residents’ opinions on the plan to be submitted to the Village.
Personnel and Commissioner’s Reports:
Treasurer’s Report: M.Nallenweg requested the Council approve a transfer of $49,000 from the Water Authority Trust account to the Water Checking in order to pay the two project bills received.
Police Chief Report: Nothing additional to report.
Building Inspector’s Report: Not in attendance due to continuing education class in Lansing.
Tree/Fence Inspector Report: Not in attendance. Nallenweg informed the Council that Kris Wulff will be in class for the next two months and unable to attend any meetings.
Superintendent Report: Nothing additional to report.
MSVFD Report: Chief Imes gave his report.
Water Authority Report: Reitz submitted his request for approval of amending the respective ordinance and allow for an increase in the tap-in fees, the new fees being $2,200.
Motion by S. Stein and seconded by J. Llewellyn to accept the first reading of Ordinance No. 2008-02 by topic only. Motion carried, 4-0.
Clerk’s Report: Nothing additional to report.
Motion by J. Llewellyn and seconded by P. Carpenter to accept the Personnel and Commissioner’s Reports, and approve the bills for payment. Motion carried, 4-0.
Committee Reports:
Finance/Insurance: The committee is working on the proposed budget; another meeting will be held on Thursday, April 17th, 2008.
Human Resources: K. Roberts is currently working on a new police policy.
Communications: The website and domain name has been renewed for another year. The site was down for several days due to file corruption, but has been repaired and is up and running again.
Motion by J. Llewellyn and seconded by S. Stein to accept the committee reports. Motion carried, 4-0.
Old Business:
The beach stop phones and associated costs will be submitted to the Pokagon Fund; all other items will be submitted separately.
Two bids were received for the refuse and recycling contract. Reliable Disposal submitted a bid of $3,250 per month for weekly refuse removal and every-other week recycling services; monthly rate will increase by 2.5% each year for three years; an additional 3% Environmental Fee to be assessed monthly; and a fuel surcharge of .07 per unit over the base rate of $3.84. Lakeshore Recycling & Disposal submitted a bid of $3,303.15 per month for weekly refuse removal and every-other week recycling services; bid rate is guaranteed for three years. Action was tabled until the next regular meeting, pending review of the bids. P. Carpenter abstained from all discussion, citing a potential conflict.
New Business:
Motion by J. Llewellyn and seconded by S. Stein to approve the transfer of $45,000 from the Water Authority Trust account at Horizon Bank to the Water Authority checking account at 5/3rd Bank. Motion carried, 4-0.
Motion by P. Carpenter and seconded by J. Llewellyn to make it mandatory that all Village of Michiana police officers wear bulletproof vests while on duty. Motion carried, 4-0.
Motion by J. Llewellyn and seconded by S. Stein to purchase two bulletproof vests for the full-time police officers who currently do not have vests. Motion carried, 4-0.
President Luce requested a letter be sent to John Miller at the Pokagon Tribe requesting an advance on the public safety funding in order to purchase the vests.
Motion by J. Llewellyn and seconded by P. Carpenter to approve the request submitted by Shawn Armstrong to rent the hall for a graduation party on June 7th, 2008. Motion carried, 4-0.
Motion by S. Stein and seconded by P. Carpenter to approve the request submitted by the Ieraci’s to utilize a beach stop for their daughter’s wedding at a date to be determined and to charge $250 refundable deposit. Motion carried, 4-0.
Motion by J. Llewellyn and seconded by S. Stein to charge $0.10 per sheet for each copy made under FOIA plus the applicable hourly wage for the clerk’s time and mailing costs under the law. Motion carried, 4-0.
Sharon Tyler announced her campaign for State Representative.
Public Comment:
There were no comments from the audience.
There being no further business, the meeting was adjourned at 8:10 p.m. EDT by President Luce.
Respectfully submitted,
Mary Jo Nallenweg
Village Clerk
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